Administrative planning is the first phase of the administrative process. In planning, the objectives and goals that are expected to be achieved are set. Additionally, the policies and procedures that will be implemented to guide the activities that will be carried out in the future of an organization are defined.
Without a doubt, administrative planning is one of the most important phases of the administrative process. Thus, at this stage, the strategies that will govern all the actions that the company must take to achieve successful results are determined.
Indeed, the strategies defined in planning can be short, medium and long term. Therefore, good planning helps a company to use its resources efficiently. Also, planning allows you to define clear objectives and establish the activities that help achieve the results.
That is, in planning the objectives and the course of actions that must be followed to achieve them are established. Planning determines what, how, when, where and how much the organization has to do in the future to achieve its goals.
Why is administrative planning important?
Definitely, administrative planning is essential for the proper functioning of any organization. This, given that planning allows to foresee contingencies, changes and risks that may arise in the future.
By anticipating, planning can help you take the necessary steps to address all these risks more adequately and efficiently. In addition, if you know where all the actions of the organization are oriented, you can better focus the efforts of the staff and the use of material and financial resources.
Principles of administrative planning
Among the principles of administrative planning we find:
- Rationality: The principle of rationality implies that planning must be done based on logical and realistic criteria. This, in order to make it feasible. That is to say, that the planned can be carried out.
- Unit: All planning must be integrated and coordinated into an overall plan. This is essential for the execution process to be adequate and for all those involved to follow the strategies of the general plan. The unit requires that all specific plans follow the general plan.
- Flexibility: Flexibility allows the plan to be modified and adapt to changes. All in order that it can be maintained over time. That gives you a margin of slack to face unforeseen events.
- Precision: That it is precise means that all areas and departments must carry out the activities in accordance with what is established in the planning.
- Commitment: The commitment determines the degree of responsibility that each area must assume, to achieve the correct execution of what is planned.
The main advantages of administrative planning are:
- All efforts and all actions are focused on achieving results.
- Tasks and activities are carried out in a coordinated way and are effective.
- Work becomes more efficient and productive.
- Planning anticipates the need for change.
- The expenses and times necessary to carry out each task or each action are set in advance.
- The time and order of each activity is established.
Among the main disadvantages of administrative planning we find:
- It can generate delays in actions and activities.
- It hinders and can override the initiative of managers and staff. The plan can make work and tasks rigidly performed.
- It alters the cost-benefit ratio, that is, the cost of planning may be higher than the benefit achieved.
- You can lose focus on the future of stocks, as you focus more on the present realization. This implies that the present moment is valued more than the future.
- Final results can be affected by changes and future risks.
Finally, we can say that administrative planning is essential for the good performance of an organization. In fact, it is the first step in the administrative process. Planning allows designing the most effective strategies to achieve the proposed objectives. All this facilitates decision-making in the most efficient use of resources and in directing the efforts of managers and staff.